• The number of adults must be in line with the required ratios. You must have 1 adult to 6 Beavers plus the leader in charge; plus any others required for specific 1:1 care needs
• Young Leaders are more than welcome to join the camp but cannot be used to make the ratio. On the booking form there will be questions about dietary requirements. Please make sure this is filled out correctly.
• All adults attending must have a valid Scouting disclosure.
• All Leaders must be up to date with their Safety and Safeguarding learning modules.

Food

• All food and activities are provided.
• Allergies & dietary intolerances: please detail these on the booking form, where possible. We don’t need names but do need to know how many Adults/Young people have dietary needs (e.g. vegetarian, diary free etc). If this isn’t possible, please email David Martin (see below) as soon as possible so the team can try and accommodate the request.

Bookings

• Send out Permission to camp forms to Beavers/Parents (we don’t need these – you keep them for your records.)
• You may need to adapt the form for either Friday (BiT#1) or Saturday (BiT#2) and add return dates to suit your needs.
• Spaces are limited to 12 Beavers (only) per Colony. This so we can enable more Colonies to go camping.
• When you know how many Beavers, Adults & Young Leaders you will have click on the “Book here” button below.  This will take you to, “Eventbrite, a third-party site that we use to manage the bookings.
• When adding tickets you do not need to book tickets for the adults. There will be a separate question to let us know the number of adults attending and for you to provide their names.
• All bookings are on first-come, first-served basis and are only confirmed once full payment has been received via BACS from your Group’s or Colony’s a/c.
• Until payment is received, your places are not guaranteed and may be re-allocated to those on the reserve list.

Payment

• Full payment for places reserved is to reach the County’s bank account within 3 working days of booking.
• Places booked but not paid for in this period, will be reallocated to those on the reserve list.
• Please do not overbook, as payments made are not refundable unless the event is cancelled by the organiser.

Bookings open here on 17 April 2026 at 9a.m.

• Nights Away Notifications must be submitted to your District’s Nights Away Approver digitally via the My Membership system.
• David Martin is the Nights Away Permit Holder for Beavers In Tents.
• District Lead Volunteers will be provided with a list of Colonies booked. They will be asked to confirm that approval has been given for your Colony to attend and provide the names of the adults who have been approved to attend/stay over night.

FAQs