This Trustee page is being developed to provide resources and links to support all trustees in providing good governance through Trustee Boards. The source of information is support from County for Trustees as well as from The Scout Association. Trustees should be aware the information below is subject to change, especially with the forthcoming ‘Transformation’.
Trustee Boards supervise administration of Groups, Districts and County, particularly around finance, risk, safety, and trusteeship of property. Everyone on the Trustee Board takes on the responsibilities of a charity trustee; they act collectively and in the best interests of the members of local Scouting
Transformation related
Around 100 Chairs/Reps of Group & District Executive Committees were briefed on 28 March/1 April 2023 regarding the (the) upcoming changes from Executive Committees to Trustee Boards.
On 18 April 2023, POR was updated. The key changes being:
- All Executive Committees are renamed “Trustee Boards”
- All Executive Committee members are renamed “Trustees”,
- To the remit and responsibilities of Trustee Boards which all Groups, Districts and Counties are to phase in by February 2024 alongside the changes to Group, District & County structures.
Useful Resources ….
Annual General Meetings (held 18 April 23 onwards) are required to include some mandatory items on their agenda. To help with this HQ have provided the following AGM agenda templates and supporting notes/scripts. Group, District and County variant of the April 2023 constitution are also below. These can be downloaded here:
Frequently Asked Questions …. (coming soon)
Transformation Questions
Will trustee team descriptions and updated Chair and Treasurer role descriptions be provided?
A. There will be one ‘Trustee Board Team Description’ which will cover Groups, Districts and Counties. Specific tasks for Chair and Treasurer roles will be included within here, but many tasks conventionally done by these roles can already be done by other trustees, or will be undertaken as part of the ‘support function’.
Can Scout Groups start moving forward towards the new arrangements??
A. Executive Committees can start planning for the changes. If Executive Committees are faithful to current arrangements the changes will not feel too big!
Other Transformation queries: Please contact our County Transformation Lead: david.briston@cambridgeshirescouts.org.uk
What's the charitable status of a Scout Group?
A. There will be one ‘Trustee Board Team Description’ which will cover Groups, Districts and Counties. Specific tasks for Chair and Treasurer roles will be included within here, but many tasks conventionally done by these roles can already be done by other trustees, or will be undertaken as part of the ‘support function’.
