Updated: 7 May 2026 

Keeping our Scout teams thriving

When?   Saturday 9th May 2026

Where? Swavesey Village College, Gilbraltar Lane, Swavesey CB24 4RS.  What-3-words: ///twisty.dressings.fills

The college is around 1 mile from the A14 (Junction 24, Boxworth Services) between Cambridge & Huntingdon.

Times: 

• 09:30: Registration opens. Refreshments available 
• 10:00: Conference starts
• 12:30: Lunch provided
• 16:00: Conference ends

Who can attend?  Group Lead Volunteers, District 14-24 Team Leaders, Explorer Section Team Leaders or their delegate.

What’s happening?

• You’re invited to a day designed just for you — the volunteers who keep our Scout teams thriving. Join us for a practical, energising conference packed with ideas, tools, and strategies to help you support your volunteers with confidence.
• Stronger support means stronger Scouting. Discover smarter ways to lighten the load, boost confidence, and help our volunteers thrive. Brilliant experiences for young people start with brilliant experiences for the adults who make it happen.
• Expect hands‑on workshops, honest conversations, and plenty of chances to connect with fellow team leaders who understand the joys and challenges of the role. It promises to be a really positive and inspiring day. Come away refreshed, inspired, and ready for the next adventure.

Programme:

The aim is to spend time together thinking about the operational management of our Scout Groups and District 14 to 24 Teams.  The programme will focus on the core skills and elements of your role that will enhance the support provided to your teams. We are planning a mix of plenary and breakout sessions, together with plenty of time for networking with like-minded colleagues. The key elements include:

 Morning workshops that focus on Scout Group and 14 to 24 Team management

 Workshop 1: Making our teams-based approach come alive.

Including roles & responsibilities, the Joining Journey, recruiting into teams, partnership agreements and relationship with Trustee Boards.

Workshop 2: Key priorities for keeping Young People safe in  Scouting

• Safety: Nights Away, Adventurous Activities, Risk Assessments, Incident Management, Premises, and Event Management safety
• Safeguarding: reporting concerns, managing incidents, and Yellow Card reminder
• Learning compliance: including Growing Roots and First Response
• Trustees’ responsibilities for Safety and Safeguarding

 Lunchtime Market Place stalls that cover:  Growth, CamJam 2027, Safeguarding, Learning, Volunteering Culture, Explorer Belt 2027. 

Choice of three from the following six afternoon workshops covering:

1. Inclusion/challenging behaviour,
2. Young Leaders,
3. International,
4. Volunteer recruitment/Growth,
5. Adult recognition,
6. The HQ Membership system.

Unable to attend? We would encourage all Scout Groups and District 14 to 24 Teams and District Explorer Units to be represented. So, if you are unable to attend, please ask another member of your Group, District Team or Unit to register instead.

Guests: We are pleased to confirm that members of HQ’s Movement, Support and Growth team will be attending to lead sessions on Recruiting Volunteers and Growth and to chat about Squirrel Scouts.

We looking forward to seeing you all at Swavesey Village College on Saturday 9^th May.

Book here by close Wednesday 6th May

 A printed copy of the agenda will be issued when you sign on on the day

Conference agenda

Questions? communications@cambridgeshirescouts.org.uk

Frequently Asked Questions