Cambridgeshire Scouts

County

Cambridgeshire is the heart of East Anglia!

There are over 7,000 members of the Scout Association in Cambridgeshire, including 1,400 Beaver Scouts, 1,800 Cub Scouts, 1,400 Scouts and 300 Explorer Scouts and members of the Scout Network.

There are 1,300 adult volunteers making this happen working directly to deliver the youth programme and to provide management and administrative support.

This makes Cambridgeshire Scouting one of the largest co-educational youth movements in the County. County AGM 2012 The Annual General Meeting of Cambridgeshire County Scout Council will take place on Tuesday 25/06/11. The venue is to be confirmed. Papers for the meeting will be available on this page in due course. To download the AGM papers from last year (2011) please click here. Here are the reports from last years meeting: AGM Reports County Annual Report If you would like us to post you a copy of the AGM Reports, then please contact chris.ward@cambridgeshirescouts.org.uk HQ Membership Services & Programmes On-line The County Team is looking at ways it can support more of our adult volunteers to access the support and resources on www.scout.org.uk HQ has recently produced these two papers which may help those of you that are interested to find out more about Programmes On-line and Membership Services but have not yet logged on. If you have any questions please contact Chris Ward. A guide to using the Membership Services System Download Here This user guide is designed to guide you through the process of using the POL tool. It provides hints and tips on how to get the use of the full functioanlity of the system. Download Here
Advice on AGM procedures At the 2010 Executive Support day some points were raised regarding AGM Procedures. Advice from POR and other sources of good practice is set out below. Minutes The Minutes of an AGM can only be approved at the following AGM. Minutes of the previous Annual General Meeting, (typed and circulated; these do not need proposing, the Chairman will ask the meeting for 'approval to sign'. The minutes can not be formally approved at any other committee meeting as it is the AGM and the membership will be different. Accounts The AGM is “to receive and consider the annual report of the Group/District/County Executive committee including the annual statement of accounts” The Executive committee must scrutinise the accounts and approve them at a meeting prior to the AGM, the accounts will then form part of the executive committee’s report to the AGM. The Chairman gives the Executive Report and the Treasurer the Accounts. (These are not proposed and seconded the AGM is simply asked to approve them usually by a show of hands). Two further points regarding AGMs. 1. There should be no matters arising at AGMs as anything brought up at a meeting should be dealt with by the Executive committee at its subsequent meetings. 2. There should not be Any Other Business as the AGM is a formal reporting and appointment meeting, not a general committee meeting. If a committee feels there should be the opportunity for members to raise issues even though strictly speaking an AGM is not the forum, then in the notice calling the meeting it should be stated that if anybody wishes to raise an item of AOB the secretary should be informed in advance and the time clearly stated usually 24 hours minimum.

The County Team

At the heart of the structure are the District Commissioners, the key managers of Scouting in the County. The DCs are supported by the County Commissioner and the County Team. The DCs are currently as follows:

• Cambridge - Pam Butler 
• Crafts Hill - John Lamoon
• Cromwell - John Nicoll
• Ely - David Briston
• Fenland - Jonathan Harwood
• Granta - Position Vacant
• Hinchingbrooke - Paul Robbins 
• Medehamstede - Chris Pallister 
• Nene - Trevor Watson
• Newmarket - Steve Taylor

This team is supported by five Deputy County Commissioners who report to the County Commissioner in the respective areas of Adult Support, the Youth programme, Adult Training, Communications and Non section Activities. The five Deputy County Commissioners are as follows:

• Adult Support - Di Wisbey
• Youth Programme - Phil Garrett
• Adult Training - Chris Halliday
• Communications - Chris Ward
• Development - David Briston

Executive Structure in Cambridgeshire

The County Scout Council

Cambridgeshire County Scout Council is the electoral body which supports Scouting in the County. It is the body to which the County Executive Committee is accountable.

Membership of Cambridgeshire County Scout Council is open to:

Ex officio Members

• County President;
• County Vice-Presidents;
• Chief Commissioner;
• County Chairman;
• County Commissioner;
• County Secretary;
• County Treasurer;
• Deputy County Commissioners;
• County Scout Network Commissioner;
• County Training Manager;
• Assistant County Commissioners;
• County Scouters;
• County Skills Instructors;
• County Advisers;
• County Administrators;
• Chairmen, County Scout Fellowship(s);
• Local Training Managers;
• District Commissioners;
• District Chairmen;
• District Secretaries;
• District Treasurers;
• District Scout Fellowship Chairmen;
• Chairmen of each District Troop Leadership Forum;
• Chairmen of each District Explorer Scout Committee;
• Chairman of the Scout Network Committee.

Nominated Members

• the number of persons to be elected annually by the County Scout Council from each of the following categories is decided by the County Scout Council.
• persons recommended by the County Commissioner in consultation with the County Chairman.
• County Scout Network Members nominated by the County Scout Network Conference.
• County Scout Fellowship Members nominated by the County Scout Fellowship(s).
• Scouters nominated by District Scout Councils, in Cambridgeshire each District Scout Council is asked to nominate the following to the County Scout Council.

  One uniformed Scouter

  One non-uniformed representative

  Two members aged between 18 and 25 years.

• Explorer Scout Members nominated by District Explorer Scout Meetings.

Co-opted Members

• the County Scout Council may co-opt members annually. Such co-opted members may include representatives of organisations with whom it is desired to maintain co-operation eg Girlguiding UK, religious bodies, other youth organisations and Local Education Authorities.
• members are nominated by the County Commissioner.
• the number of members co-opted must not exceed the total of Ex officio and Nominated Members.

Invited Member

• the Field Development Manager/Officer.

The County Scout Council must hold an Annual General Meeting within six months of the financial year end to:

• approve the Annual Report of the County Executive Committee, including the annual statement of accounts;
• approve the County Commissioner’s nomination of the County Chairman and nominated members of the County Executive Committee;
• elect a County Secretary unless the County Secretary is employed by the County Executive Committee;
• elect a County Treasurer;
• elect certain members of the County Executive Committee;
• elect a representative(s) of the County Scout Council to serve as Nominated Members of the Council of The Scout Association;
• elect a representative of the County Scout Council to serve as Nominated Youth Member on the Council of The Scout Association;
• appoint an auditor or independent examiner or scrutineer as required.

The County Executive

Cambridgeshire County Executive Committee exists to support the County Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Districts and the Scout Network in the County.

The County Executive Committee is responsible for:

• promoting the development of Scouting in the County;
• arranging for harmonious co-operation between Districts and between units of the Association and with other organisations;
• the raising of funds and the administration of the County’s finance and property, including the Scout Network;
• appointing a County Appointments sub-Committee and a Chairman of such a sub-Committee;
• appointing other sub-Committees and their Chairmen as the Committee may require;
• attending to County administration, particularly:

matters relating to Leader Warrants;
the appointment of Skills Instructors, Administrators and Advisers;
registrations, membership of the Movement;
the presentation of an Annual Report and annual statement of accounts to the Annual General Meeting of the County Scout Council.

Cambridgeshire County Executive Committee consists of:

The County Executive – Ex officio Members